Digitale Work Instructions

Digital work instructions are created by transferring analog or static content into a structured, interactive software solution. In Operations1, creation is done using a no-code drag-and-drop editor that allows work steps to be structured according to process, product, or equipment logic.

Existing Microsoft Office or PDF documents can be transformed into structured electronic work instructions using the AI Document Automator, without manual transfer errors. The content is enriched with integrated image and video editors that enable visual explanations directly in the work context.

Digital work instructions allow feedback from operational execution to flow directly into the improvement process. Employees can capture notes, deviations, or feedback directly in the work context.

In Operations1, this information can be converted into tasks or follow-up activities, supporting continuous improvement in a structured and traceable way.

Digital work instructions can be implemented in a legally compliant and audit-proof manner if they are centrally versioned and managed transparently. In Operations1, version history and structured system logic ensure full traceability of changes, even across sites.

Creating a work instruction with AI makes it possible to quickly transfer existing Word, Excel, or PDF documents into digital work instructions. The AI identifies content, structures work steps, and reduces manual transfer effort.

In Operations1, existing work instructions are automatically digitized and embedded into a consistent system logic.

Electronic work instructions are used in areas where processes must be executed in a reproducible, traceable, and auditable way. These include manufacturing, assembly, manufacturing processes, setup and inspection workflows, maintenance, and quality-critical activities.

In Operations1, these use cases can be covered through a unified system logic, regardless of whether they involve individual workstations, lines, or multiple plants. Variant logic and modular content also enable use in environments with high product or equipment diversity.

Digital work instructions are embedded directly into existing ERP landscapes through system integrations, rather than being used in isolation. Operations1 provides integrations via APIs, webhooks, and standard connectors, including SAP, and enables the context-based bundling of work instructions as software for production instructions within the order context.

Software for digital work instructions offers structural and organizational benefits for creating, maintaining, and distributing work instructions. Content is created centrally, versioned, and managed as a single source of truth, making updates immediately effective and ensuring auditability.

In Operations1, modular document logic significantly reduces maintenance effort, as identical content does not need to be edited multiple times. Variant logic and multilingual support enable scalable use even with high product diversity and across multiple sites.

Through system integrations and analytics, the software becomes a platform for standardization, transparency, and continuous improvement, rather than just a display format for work instructions.

Software for digital work instructions provides functions for the structured, visual, and audit-proof representation of operational tasks. Visual guidance with images and videos supports the safe execution of complex workflows, especially in manufacturing and assembly.

Central versioning and updating ensure that changes take effect immediately and remain fully traceable. Integrated data capture through structured steps forms the basis for quality assurance and process stability.

In Operations1, work instructions are also managed in multiple languages and integrated into ERP systems such as SAP via interfaces.

Digital work instructions are electronic, centrally managed documents that describe operational tasks in clearly defined, executable steps. They combine text, images, videos, and process logic to guide employees safely through workflows.

In Operations1, these work instructions are created, versioned, and used directly in the software as a single source of truth. Context-dependent logic ensures that only relevant content is displayed depending on the product, machine, or order.

Digital work instructions improve operational execution by clearly structuring processes and making them directly available on the shopfloor. Visual content, guided step sequences, and context-dependent logic reduce room for interpretation and increase execution quality in manufacturing and assembly.

In Operations1, work instructions are created centrally, built modularly, and maintained with version control. Changes take effect immediately and do not need to be manually updated multiple times.

In addition, usage and process data provide a reliable basis for continuous improvement, for example within lean management or continuous improvement initiatives.

An SOP (Standard Operating Procedure) describes a process on a general, rule- and policy-oriented level. A work instruction, in contrast, translates this process into concrete, step-by-step actions for a specific workplace in manufacturing or assembly.

In Operations1, SOP content is transferred into digital work instructions that support employees in error-free execution through clear step sequences, images, videos, and decision logic. This turns an abstract standard into practical worker guidance.